Finance Executive (maternity cover)

£18k - £22k + Pension + 25 days holiday plus 8 bank holidays (pro rata)

Part Time, 30 hrs flexible – Cardiff, Pod 1, Capital Retail Park, (CF11 8EG)

Closing date : 24th Sept 2018

Run 4 Wales, the events team behind some of Wales’ biggest mass participation events – including the Cardiff Half Marathon - are looking for a proactive and people orientated Finance Executive to join the team based at our head office in Cardiff for a fixed term (maternity cover)

Overall purpose of the role

Provide day to day financial and administrative support to staff and senior managers including the Financial Controller and Chief Executive.

To follow the financial regulations, organisational policies and procedures to ensure all transactions are compliant, accurate and completed in a timely manner.

Key Accountabilities


  • Prepare, reconcile and post purchase, sales invoices and credit notes into the finance software
  • Process payments due, enter payments online at the bank ready for independent authorisation
  • Process income including from internet banking, cheques and card payments by telephone
  • Credit control – including contacting customers to ensure all invoices are paid to term
  • Preparation of financial reports from the accounting software (Intuit QuickBooks Online)
  • Extract reports from other systems (Active Network) for revenue purposes
  • Reconciliation and posting of business charge card transactions, event income and petty cash
  • Maintain paper and electronic financial filing systems for all accounting records
  • Assist the Financial Controller with period end procedures and preparation of VAT returns
  • Liaise with customers to resolve telephone and email queries in a customer focused manner.


  • To compile the monthly payroll requirements for all salaried, casual and seasonal staff
  • Operate the integrated payroll software to calculate and issue payslips and payments due
  • Support the HR Manager to implement changes to and report on payroll records

Ensuring that all transactions and records are complaint with the financial policies and procedures and to undertake other tasks as required by the Finance Controller to support business operations.

This job description describes the principal purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but it is not intended as a wholly comprehensive or permanent schedule.

Personal Profile

You’ll be someone with good communication skills who works well in a team, while being ready to roll up your sleeves and do what’s needed to support your colleagues and customers. You’ll also:

  • Be committed to providing an exceptional service to all, colleagues and customers alike
  • Be able to work methodically with good attention to detail and confident to query gaps or errors
  • Be self-motivated and have a positive ‘can do’ attitude in an office workplace environment
  • Be enthusiastic, contribute to a lively and fun workplace and be willing to learn on the job


  • Proficient working with Microsoft Office and in particularly EXCEL to sort, filter and print data
  • Be able to work steadily through busy times and prioritise the important and urgent tasks
  • Ability to use your initiative and work independently without day to day supervision.
  • Strong written and verbal communication skills to summarise and share information internally.


  • Previous experience of a current finance software packages is essential (we’re using QuickBooks)
  • A related professional qualification such as AAT or equivalent, already qualified or working towards.
  • Ability to speak and write in Welsh would help us deliver on our commitment to bilingualism

Want to join our team?

This organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We are committed to inclusion and embrace the spirit of all equalities legislation. Where possible we will always make reasonable adjustments for accessibility to anyone who requires it.

To be considered, applicants must have the right to work in the UK. If you are a non-UK/EU national, you must have an appropriate working visa to undertake employment.

Apply here…

Click here to complete our online anonymous equality survey, then click the 'Apply for this Job' button above.

This role will be appointed using an open and transparent system based on current best practice and will involve an assessment activity relating to the personal profile.

CLOSING DATE for completed applications:
24th September 2018 with interviews scheduled for the following week

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If you need any assistance in completing your application, please contact:
Andrew Thomas: (029 20 649 844)
Cardiff International Sports Stadium, Leckwith Road, Cardiff, CF11 8AZ